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Director of Accounting
3/25/2015

The Chesapeake Bay Foundation seeks a Director of Accounting to be based at its Philip Merrill Environmental Center headquarters located in Annapolis, MD.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. CBF's headquarters office is in the Philip Merrill Environmental Center, the world's first LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

The Director of Accounting reports to the Chief Financial Officer and is responsible for financial planning and analysis, sponsored grants and contracts, Finance and Accounting systems, and payroll.

The Director will lead the financial planning and analysis functions including budgeting and forecasting processes, and all financial reporting and analysis including financial modeling. The Director will support the Chief Financial Officer by leading the creation of reports and analyses that are presented to the Board, the CBF executive management team, CBF staff and outside organizations, agencies, and individuals.

The Director will lead the sponsored grants and contracts financial functions related to all public and private grants, contracts and sub-contracts including proposal pricing and modeling, pre-award and post-award compliance and reporting to ensure that systems and reporting needs are met.

The Director will lead the Finance and Accounting systems functions and serve as the subject matter expert to coordinate with the CBF Information Technology Department to evaluate, implement, manage and provide technical support for all Financial Accounting Software Systems. Ensures accurate, appropriate, and effective ERP (Enterprise Resource Planning) structure/configuration, documentation, and operational guidelines for a nonprofit accounting setting.

The Director will lead the payroll and 403(b) financial operations to timely prepare and process all payrolls and 403(b) expenses in compliance with Federal, state and local laws and regulations. Also, the Director will ensure that 1) payroll expenses are properly allocated to all appropriate direct and indirect projects and 2) audits associated with payroll and 403(b) expenses are successfully and completed timely.

The Director sets goals and objectives for accounting staff members within his/her area of responsibility including identifying training needs and providing cross-training for each staff position.


Essential functions include:

  • Leads a group of staff, including the supervision of direct reports and the coordination with staff (within other departments) who have significant responsibilities managing individual sponsored grants, contracts and sub-contracts.
  • Supervises CBF budget and forecast function, providing technical support for budget and forecast tracking systems.
  • Provides support for the Chief Financial Officer and upper management with periodic and ad hoc financial reports, analyses and presentations as necessary.
  • Administers Crystal Enterprise website for distributing financial reports to accounting users, departmental financial managers and project managers.
  • Develops and writes financial, budget, forecast, payroll and other reports in financial accounting report writer applications and in Crystal Reports.
  • Leads the sponsored grants and contracts financial functions related to all public and private grants, contracts and sub-contracts.
  • Manages all financial modeling and proposal pricing, and maintains systems and controls to ensure timely and accurate pre-award and post-award compliance and reporting.
  • Collaborates with Information Technology to do the following:
    • Maintain custom SQL tables for tracking project manager security rights and application for project tracking information.
    • Establish and maintain security and data integrity controls for all Finance and Accounting systems.
    • Investigate, review, evaluate and implement new Finance and Accounting software systems for effectiveness and integration with existing CBF financial software systems.
    • Provide implementation, management/support, training, and technical support on software systems as necessary. 
    • Work with outside consultants/vendors/support as necessary on technical issues.
  • Serves as the subject matter expert for all existing (and future) Finance and Accounting systems that currently include EPICOR, Active Planner Budgeting System, Raiser's Edge of the Blackbaud System, Crystal Reports, FRx Software, MS SQL Server, MS Office (including Access and Excel), payroll systems (Mangrove and iEmployee) and investment software (KPM Technologies, Inc.: Endowment Solutions Software).
  • Knows and has experience collaborating with Information Technology through an organization-wide major implementation and integration of new Finance and Accounting systems to include ERP, CRM, grants management, payroll and budgeting/forecasting systems, etc.
  • Supervises payroll functions, as well as provides implementation management and support of ongoing payroll systems – which may involve troubleshooting system errors, workflow issues and writing reports to leverage payroll information.
  • Maintains payroll subsidiary ledger (custom SQL tables) and reviews the reconciliation of the subsidiary ledger to the general ledger trial balance.
  • Develops, creates and maintains custom database application (Microsoft Access) to calculate payroll expense allocations -- and related fringe and leave allocations - interfacing outside timekeeping vendor reports (iEmployee) with payroll output files (Mangrove).
  • Ensures personnel policies affecting payroll/personnel are in compliance with all regulatory agencies - working with Payroll Financial Manager and Human Resources staff.
  • Completes special projects as assigned.

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

The ideal candidate should possess a Bachelor's degree with 7-10 years related experience, or equivalent combination of education and experience. MBA and/or CPA a plus.

The ideal candidate should also possess experience leading the systems and reporting needs of a sponsored grants and contracts team that includes US government, State, Local, and private grants, contracts, and sub-contracts. A demonstrated knowledge of federal regulations (especially FAR, OMB Circulars A-110, A-122 and A-133) and compliance related to non-profit grants and contracts.

Knowledge of accounting related information systems is required as well. Existing systems used by CBF include EPICOR, Active Planner Budgeting System, Raiser's Edge of the Blackbaud System, Crystal Reports, FRx Software, MS SQL Server, MS Office (including Access and Excel), payroll systems (Mangrove and iEmployee) and investment software (KPM Technologies, Inc.: Endowment Solutions Software). Prior experience in Information Systems and Finance Systems based on a MS SQL platform. An understanding of how to create reports and analyses using Crystal Reports. Prior support of an ERP system as the finance & accounting subject matter expert. Current knowledge of new Finance and Accounting systems including ERP, CRM, grants management, budgeting and forecasting, payroll, investment management, etc.

To apply, please send cover letter, resume, and salary history and requirements no later than April 3, 2015 to:

Human Resources/FY15-25-DofA
Chesapeake Bay Foundation
Cbf_employment@cbf.org

CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.


Accounting Specialist- Revenue
3/20/2015

The Chesapeake Bay Foundation seeks an Accounting Specialist - Revenue to be based at its Philip Merrill Environmental Center headquarters located in Annapolis, MD.


THE CHESAPEAKE BAY FOUNDATION

The Chesapeake Bay Foundation (CBF) is the largest regional non-profit conservation organization working solely to save the Bay. Established in 1967, CBF has a staff of approximately 185 employees working in offices in Annapolis Maryland; Richmond and VA Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C., and in 15 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water polices, restoring waterways, and litigating when necessary.

CBF's headquarters office in Annapolis, MD is the Philip Merrill Environmental Center, the world's first U.S. Green Build Council's LEED platinum building. In 2014, CBF opened The Brock Environmental Center in Virginia Beach, VA. The Brock Center is one of the most energy efficient, environmentally smart buildings in the world.

CBF has an annual budget of approximately $21 million and is supported by more than 200,000 members and e-subscribers. For more information on CBF please visit www.cbf.org.


CONTEXT OF THE POSITION

The Accounting Specialist is responsible for providing financial and clerical services, including the processing and monitoring of daily cash receipts, recording revenue transactions, reconciling various bank and balance sheet accounts, and filing quarterly state sales tax returns. These services should be provided in an effective and efficient manner, following generally accepted accounting principles, internal control procedures and Foundation policies and procedures to ensure the conservation of funds, and the financial statements are accurate and current.

Essential functions include:

  1. Perform cash management functions
    • Complete and record remote deposits on a daily basis.
    • Prepare and make bank deposits when necessary.
    • Prepare and record all wire transfers.
    • Record weekly stock transfers into the Operating bank account. 
    • Reconcile cleared Accounts Payable checks daily to assist in the preparation of the Daily Cash Report.
    • Assist in maintaining revenue files.
  2. Record revenue from the Membership, Development, and Education Departments
    • Convert and import transactions from the Raiser’s Edge Fundraising software for the Membership and Development Departments.  Transactions include cash, pledge receivables, and credit card activity posted into the Epicor general ledger accounting system
    • Download and import the Education trip deposits and revenue entries into Epicor.
    • Assist with tracking restricted revenue, as time permits. 
  3. Perform various bank and balance sheet reconciliations
    • Reconcile and record monthly activity for various bank accounts including but not limited to petty cash, certificate of deposit accounts, loan deposit account and unrestricted bequests account.
    • Reconcile balance sheet accounts including employee receivables, cash advances, exchange, deposits, deferred income and other accounts as identified.
    • Manage the fixed assets schedule and record monthly depreciation entries, asset additions and disposals.
  4. Prepare and submit quarterly state sales and use tax returns
  5. Provide backup for the accounts payable Accounting Specialist, as needed
  6. Other duties to include, but not limited to:
    • Prepare correcting journal entries.
    • Assist in maintaining departmental files.


PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Organized and very detail-oriented with three to five years of experience in accounting; non-profit accounting preferred. Proficient in MS Office software including running macros in Microsoft Excel and familiar with cash management, accounts receivable and accounts payable procedures. Associate degree in business or accounting preferred.


To apply, please send cover letter, resume, and salary history and requirements no later than April, 3 2015 to:

Human Resources/FY15- 29-ASR
Chesapeake Bay Foundation
Cbf_employment@cbf.org


CBF offers a comprehensive benefits package to include: 20 vacation days, 10 sick days, health, vision, dental, life insurance, and a tax deferred annuity plan. The Chesapeake Bay Foundation is an Equal Opportunity Employer.


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All Rights Reserved.

The Chesapeake Bay Foundation is a nonprofit,
tax-exempt charitable organization under
Section 501(c)(3) of the Internal Revenue Code.
Donations are tax-deductible as allowed by law.